Senior Records Assistant – Attorney General’s Chambers

Job Description

EXTERNAL ADVERTISEMENT
VACANCY CIRCULAR NO. 3 OF 2023
REF NO: AGC 4/8/2 I (😎
The Attorney General’s Chambers is an extra Ministerial Department under the Ministry of Justice. It exists to prosecute all criminal cases at the public instance; prosecute, defend or settle civil cases on behalf of Government, draft legislation; produce law reports; negotiate and draft commercial and international agreements and provide sound legal advice to Government, in a prompt, professional and responsible manner.
The Attorney General’s Chambers seeks the services of talented, self –driven, experienced and highly motivated citizens of Botswana to fill the following vacant positions.
VACANCY CIRCULAR NO: 3 OF 2023

VACANCY TITLE: SENIOR RECORDS ASSISTANT II

TENABLE IN GABORONE – HQ
VACANCY CODE: 130100057.1.3 (1 POST)
130100057.3.3 (1 POST)

SALARY SCALE : B1 (P83 076.00 – P98, 160.00)

LEAVE: 20 working days per annum

BENEFITS: Optional contributory Medical Aid Scheme with 80% from Government and 20% from Employee. Contributory Pension Scheme(Government pays 15%, Employee 5%).

QUALIFICATIONS: Certificate in Archives & Records Management from a recognized Institution.

WORK EXPERIENCE: Two (2) years relevant work experience.

MAIN PURPOSE OF THE JOB:
To provide Records Management Services within the Attorney General’s Chambers.

DUTIES:
• Monitors adherence to the laid down rules and procedures for proper functioning of an Records Management Unit
• Manages a Bring Up Diary
• Allocates duties to the RMU junior staff
• Marks mail to relevant Action Officers; and
• Arranges for transfer of closed records to the Records Centre through the supervisor.
• Conducts file census survey.
• Undertaking any other related tasks as may be required to meet exigencies of the service.

COMPETENCIES:
• Ethics and Values
• Customer Focus
• Time Management
• Drive for Results

APPLICATIONS:
Interested applicants should quote the Vacancy Circular Number,
Position Code, Position Title and provide the following details:
Detailed and updated Curriculum Vitae with duties citing the
following: (i) Date of first appointment
(ii) Present position, Scale and date of appointment thereto
Certified copies of certificates.
Certified copy of Omang.
At least two (2) recent work related references (twelve months or less)confirming the required experience.

IMPORTANT: All applications from serving public officers must
be routed through their Permanent Secretaries and Heads of
Department. Application not so routed will not be considered

ONLY SHORTLISTED CANDIDATES WILL BE RESPONDED TO.

APPLICATIONS SHOULD BE ADDRESSED TO:
The Attorney General
ATTORNEY GENERAL’S CHAMBERS
Private Bag 009
GABORONE
OR
Hand deliver to: AGC Records Management Unit
10th Floor, Office 1017
Plot 50762
Government Enclave

For further information please contact the Human Resources
Management Unit at 3613735/3613910/3613623

CLOSING DATE: 17th March, 2023