Senior Finance Officer (Fund Accounting & Compliance) – ACHAP

Job Description

ACHAP seeks to appoint suitably qualified and highly motivated individuals to the following positions:

– Senior Finance Officer- Fund Accounting & Compliance

Job purpose
The Senior Finance Officer Fund Accounting and Compliance shall be responsible for carrying out pre-grant assessments as well as planned and ad-hoc audits aimed at ensuring that grants are awarded and executed in compliance with the provisions of the funding agreements

Roles and Responsibilities
• Conducts a financial pre-grant assessment exercise in order to assess if the project meets set requirements.
• Verifies the accuracy and completeness of disbursements and procurement requests, checking compliance with the provisions of the Funding Agreement;
• Conducts beneficiary site audits to discuss financial and operational issues or explaining accounting procedural changes and practices;
• Audits accounts, verifying proof of expenditure and program reports to ensure compliance with ACHAP established standard operating procedures, practices and guidelines;
• Analyses financial reports submitted by the operational areas and ACHAP funded operations and making appropriate recommendations;
• Maintains Program Fixed Assets Listing, conducting periodic audits of the asset inventories;
• Prepares operational audit reports including source and application of funds, financial status of the project and recommendations regarding improving operations of beneficiaries;
• Monitors the status of implementation of financial and operational audit recommendations for ACHAP-funded projects;
• Maintains master files on sub-grants, monitors program funding paperwork and generates correspondence on program funding issues;
• Provides accounting support to ACHAP Program staff and funded projects;
• Develops the Annual Compliance Review Plan;
• Maintains all organizational and professional ethical standards and conducting compliance reviews with appropriate reference to the International Standards for the Professional Practice of Internal Auditing (Standards);
• Establishes standards and implementing procedures to ensure that the compliance programs throughout ACHAP are effective and efficient in preventing, detecting, and correcting noncompliance;
• Ensures compliance with ACHAP and sponsor policies, procedures, and controls;
• Provides due diligence to ensure that funds are used effectively for the purposes outlined in contractual commitments and are not vulnerable to corruption or misappropriation;
• Identifies key control points of systems and assessing the adequacy of related preventative or detective controls to protect the assets of the company;
• Ensures that contracts, sub-awards and other procurements comply with applicable regulations, policies, and good commercial practice;
• Takes appropriate actions to prevent non-compliance, reports non-compliance in a timely manner and regarding due process, and initiates further audits or investigations as directed by the Board or executive;

Qualifications and experience
• Degree in in the area of Finance, audit, Accounting, Risk and Compliance management or any related field is preferred;
• Relevant certification from internationally recognized compliance or auditing organization is highly desirable
• Experience with audits of projects funded by international donors and institutions is required
• 8 years’ experience in similar role or managing risks and compliance activities

Knowledge, skills and attributes
• Knowledge of Accounting standards and auditing procedures
• Provisions of the funding agreements
• Analytical and organizational skills
• Support, encourage and mentor team members and other colleagues to achieve set goals
• Ability to meet strict deadlines

Please note that all positions are tenable in Gaborone

Application letter and CV should be addressed to the attention: The Human Resources and Administration Manager, Private Bag X033, Gaborone, Botswana. Applicants are encouraged to submit their applications electronically to: [email protected] .

Closing date for applications: 2nd August 2022