Records Officer – Gaborone City Council

Job Description

INTERNAL ADVERTISEMENT

VACANCY CIRCULAR NO. 78 of 2025

Ref: GCC 4/4/4 III    Date: 04 December 2025

Applications are invited from suitably qualified Ministry of Local Government and Traditional Affairs (MLGTA) employees for the post tenable in Gaborone City Council.

Post

Records Officer

Salary

C4.3   (P108,444.00 – P150,852.00) per annum

Qualifications

Diploma in Archives and Records Management or related field.

Experience

Direct entry

Leave

25 working days per annum

Benefits

• Optional contributory Medical Aid Scheme (Employer pays 50% and Employee pays 50%)
• Contributory Pension Fund (Employer pays 15% and Employee pays 5%)

Main Purpose of the Job

To assist in the management of records at the Records Management Unit.

Main Duties

1. Facilitates collection of mail, sorts mail and ensures distribution of mail to addresses.
2. Analyses mail, files in the relevant file and facilitates action by action officer.
3. Reviews the mailbox to ensure that the correct file reference has been annotated on the correspondence.
4. Facilitates prompt collection and delivery of mail boxes and files on a daily basis.
5. Circulates the spare copy float file to authorized officers and facilitates its return to the RMU for records.
6. Undertakes any other related duties as directed by management.

Key Competencies Required

• Deciding and Initiating Action
• Adhering to Principles and Values
• Writing and Reporting
• Applying Expertise and Technology
• Analyzing
• Planning and Organizing
• Delivering Results and Meeting Customer Expectations
• Following Instructions and Procedures

Applications

Serving officers should route their applications through their Chief Executives or Heads of Departments. Applications not so routed will not be considered.

Applications should quote the number of this vacancy circular and reference numbers and provide the following details:

1. Full names, address and date of birth must be indicated in the application letter.
2. Qualification supported by original certified copies of certificates & transcripts and Omang.
3. Two (2) recent work related references which are less than 12 months old.
4. Brief summary of career with duties (CV).
5. Date of first appointment must be indicated in the application letter.
6. Quote date of appointment to present post and attach letter as proof.
7. In case of change of names attach proof to that effect.

Applicants should adhere to the SET requirements and address applications to:

Hand delivered applications to be handed to Room 20, First Floor, Civic Hall.

For more information, please contact HR at 3657400.

Closing date: 29th December 2025

NOTE: ONLY SHORTLISTED APPLICANTS WILL BE CONTACTED.