Records Management Officer – Morupule Coal Mine

Job Description

Morupule Coal Mine (MCM) is a mining company established in 1973 to mine and unlock true value of coal for all stakeholders. The MCM business is at the heart of a prosperous future for Botswana with coal production contributing significantly to the economic development of Botswana. The Mine is owned by the Minerals Development Company Botswana (MDCB) amining investment entity of the Government of Botswana.
Morupule Coal Mine is located 7 km northwest of the urbanized village of Palapye (the fastest growing center outside the capital city of Gaborone), along the Serowe-Palapye national highway (A14).
The company’s vision is ‘To be a partner of choice in the global coal transition’. The Company Seeks to invite suitably qualified and experienced candidates for the following positions:

• RECORDS MANAGEMENT OFFICER

Job Summary:

 To provide an effective and efficient records and archives service. Responsible for the effective and appropriate management of information produced in and received by Morupule Coal Mine.

Key Activities:

• Manages the Company registry and provides records management services.
• To provide information for budget preparation in respect of records management.
• To participate in cost saving initiatives and adhere to financial procedures.
• Develops and implements access and retrieval processes to ensure the security and confidentiality of Company records.
• Develops and implements basic systems to monitor agreements/leases expiry periods and alert the necessary users in good time.
• Takes proactive initiatives to optimize the use of the Electronic Document Management System (EDMS) through engagement of existing and potential users, proving user training, as well as maintaining and disseminating activity records.
• Develop and build an effective partnership with customers in line with the company values.
• Ensures adherence to agreed development programmes for continuous improvement.

Leadership competencies:

• Change Leadership.
• Impact and Influence.
• Innovation.
• Developing Others.
• Teamwork and Collaboration.
• Business Acumen.
• Managing Performance and Holding People Accountable.
• Planning, Coordination & Execution.
• Service Orientation.
• Concern for Safety, Health, and the Environment.

Minimum Education & Experience Requirements:

• Degree in Archives & Records Management, Information Systems or equivalent.
• 3 years post qualification in Records Management.
• Understanding of SHE Management System ISO 45001: 2018 and ISO 14001: 2015.

We offer competitive salary package. Prospective candidates must be medically and physically fit and willing to work in an Underground Coal Mining Environment and meet demanding schedules. Candidates who meet the above requirements must apply with certified copies of certificates and an official transcript (a must for the Trainee positions), a comprehensive curriculum vitae and proof of identification addressed to:

HEAD OF HUMAN RESOURCES

Morupule Coal Mine, Private Bag 35

PALAPYE

Email: [email protected]  

Closing date: 28 July 2023

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