Payables Accountant – Air Botswana

MAIN PURPOSE OF THE JOB

To manage, coordinate and control the Accounts Payable function through the timely processing of supplier invoices, reconciliation of creditor accounts, settlement of financial obligations, maintenance of accurate accounting records and enforcement of financial controls in compliance with accounting standards, corporate governance requirements, procurement procedures and regulatory obligations.

The role is responsible for ensuring efficient creditor management, minimizing supplier disputes, safeguarding the integrity of financial transactions and supporting the airline’s operational continuity through effective payables management.

 PRINCIPAL ACCOUNTABILITIES AND RESPONSIBILITIES (Key Performance Areas)

Accounts Payable Management

• Process supplier invoices accurately and timeously in accordance with approved procurement and financial procedures.
• Verify invoices against purchase orders, goods received notes, contracts and supporting documentation.
• Ensure proper coding, batching and posting of invoices into the accounting system.
• Prepare supplier payment schedules and facilitate timely settlement of financial obligations within agreed credit terms.
• Monitor aged creditors and proactively resolve outstanding balances and supplier disputes.

Supplier Reconciliations & Creditor Control

• Reconcile supplier statements and creditor ledger accounts on a regular basis.
• Investigate and resolve invoice discrepancies, unmatched transactions and payment queries.
• Reconcile Accounts Payable sub-ledgers to the General Ledger control accounts.
• Maintain accurate and complete creditor records and supporting documentation.

Financial Controls & Compliance

• Ensure compliance with accounting standards, internal controls, financial policies and procurement procedures.
• Support implementation and monitoring of internal control systems to strengthen governance and reduce financial risk.
• Ensure compliance with applicable tax requirements, statutory obligations and audit requirements.
• Support internal and external audits through provision of accurate records, reconciliations and reports.
• Monitor adherence to delegated authority limits and approval processes.

 Financial Reporting & Analysis

• Prepare Accounts Payable reports, accrual schedules and expenditure analysis reports.
• Assist with month-end and year-end financial closing activities.
• Prepare journal entries and verify accuracy of postings.
• Contribute to cash flow forecasting and working capital management initiatives.

Stakeholder & Operational Support

• Liaise with Procurement, Stores, Operations and Business Units to ensure efficient invoice processing and payment cycles.
• Maintain strong supplier relationships through professional communication and timely resolution of queries.
• Support continuous improvement initiatives within the Finance function.
• Provide guidance and supervision to Accounts Officers and junior finance staff where applicable.

Safety, Risk & Corporate Governance

• Comply with Safety, Security and Quality Management Systems applicable within the airline environment.
• Identify and report financial, operational and compliance risks relating to payables processes.
• Uphold confidentiality, integrity, ethical conduct and corporate governance standards at all times.

  Minimum Qualifications and Professional Requirements

Applicants must possess:

• A recognised Degree in Accounting, Finance or equivalent required
• Professional Accounting Qualification such as: ACCA, CIMA, CA, CPA or equivalent recognised qualification and/or part qualification, an added advantage.

• Membership with a recognised professional accounting body such as BICA or equivalent, required.
• Valid knowledge of International Financial Reporting Standards (IFRS), Generally Accepted Accounting Principles (GAAP) and financial governance frameworks

Minimum Experience Required

Applicants should have:

• A minimum of six (6) years relevant post-graduate accounting experience of which at least three (3) years should have been in Accounts Payable, Creditors Management or Financial Accounting at supervisory or middle-management level

• Experience within the aviation, transport, logistics or highly regulated operational environment will be an added advantage
• Proven experience and working knowledge of ERP systems such as Sage, Oracle, SAP or equivalent financial systems

APPLICATIONS PROCESS

Interested candidates who meet the above requirements should submit:

• Detailed Curriculum Vitae
• Certified copies of qualifications and professional membership
• Certified copy of national identity document/passport
• Names and contacts of at least three (3) traceable referees

Applications should be clearly marked: “PAYABLES ACCOUNTANT”

      Only shortlisted candidates will be responded to.

Application Deadline:16 June 2026 (1630)