Head of Administration – NBFIRA
Job Description
The Non-Bank Financial Institutions Regulatory Authority (NBFIRA) invites suitably qualified individuals to apply for the following vacancies:
HEAD OF ADMINISTRATION AND PROCUREMENT
Reports to: Deputy Chief Executive Officer – Professional Services
MAIN PURPOSE OF THE JOB
Lead the procurement function in accordance with established procurement policies, procedures and regulations, whilst ensuring economy, efficiency, transparency, fairness, accountability/ethical standards and promoting competition.
Oversee the provision of effective and efficient administration services to the whole of NBFIRA
Oversee the management of Department’s resources to achieve its prescribed mandate and meet its objectives
KEY RESPONSIBILITIES
PROCUREMENT
Formulation, review and implementation of procurement policies, strategies, guidelines, regulations, processes and procedures; and ensuring compliance thereof
Review and present consolidated procurement plan to Executive Management Team
Oversee the implementation of framework contracts
Oversee the sourcing of suitable suppliers and negotiation of contracts to optimise services and secure advantageous terms
Ascertain high quality of procurement services to internal users
Oversee the management of stores
Ensure the public has appropriate access to procurement notices and solicitation documents to promote competitiveness
Secretary to internal structure for procurement / tendering matters
Ensure proper maintenance of procurement records
Review key functional metrics to reduce procurement costs, improve effectiveness and mitigate risks for supply contracts and agreements
Review and present annual report on supplier performance evaluation to Management
Advise Management and staff on procurement matters at NBFIRA
RECORDS AND ADMINISTRATION
Formulation, review and implementation of administration policies, strategies, guidelines, regulations, processes and procedures; and ensuring compliance thereof
Ensure the effective and efficient delivery of the following services:
Security, health and safety at work
Management of official records of NBFIRA
General office support services (clerical/secretarial, cleaning, reception, typing, printing, fax and photocopy etc.)
Management of facilities in terms of maintenance, repairs/ renovations/ refurbishments, utilities, insurance, leases etc.
Acquisition, disposal and maintenance of non-IT assets
Long-term infrastructure planning of NBFIRA’s physical facilities
QUALIFICATIONS AND EXPERIENCE
At least a master’s in Business, Administration, or related field from a recognised institution
Professional Certification in Procurement or supplies management
Membership of professional institution such as CIPS is an added advantage
At least 10 years of similar experience post-qualification, with a minimum of 3-4 years in a middle management position.
SKILLS AND COMPETENCIES
Ability to drive strategic intent by translating the strategy into key drivers, ensuring organisational capabilities are aligned to the strategy.
Excellent business acumen, decisiveness, influential and impactful relationship management.
Ability to create and drive a culture and climate of cohesion and teamwork across the organisation.
Strong communication and reasoning ability, integrity, and high ethical standards.
Interested candidates who meet the requirements are invited to submit their applications, CV, certified copies of their academic qualification and at least two (2) references from your previous and current employer stating your suitability for the position applied for.
Preference will be given to qualifying citizen applicants. Further, kindly note that only shortlisted applicants will be responded to.
All applications referencing the positions applied for should be sent to the following email address:
[email protected]
Closing date of applications is on Friday 9 December 2022 at latest by 17:00hrs.
