Finance Officer – ACHAP

Job Description

ACHAP seeks to appoint suitably qualified and highly motivated individuals to the following positions:

– Finance Officer

Job purpose
The job holder shall be responsible for processing payments, reconciling and recording accounting and financial information into the books of ACHAP, and to also liaise with third parties (external).

Roles and Responsibilities
• Maintains staff travel advance to ensure that ACHAP funds are not misused;
• Captures data in Delta to necessitate financial reporting and availability of any non-financial information;
• Captures receipts and payments in the cashbook to necessitate bank reconciliation;
• Passes journals and prepares bank, general ledger and balance sheet reconciliations for ACHAP and other projects;
• Processes travel expenses in the system to clear debtors’ accounts and to facilitate reconciliation of these accounts;
• Maintains fixed asset register to ensure all physical assets has been accounted for before computation of monthly depreciation journal;
• Prepares VAT returns, submits and files returns thereof in order to ensure that all VAT claimable for the quarter has been claimed from BURS;
• Captures transactions in the accounting system to facilitate periodic reporting;
• Prepares payments vouchers and upload of all payments & disbursements for authorization in the bank;
• Prepares supporting documentation for submission with monthly financial reports;
• Maintains systematic records of implementing partners;
• Prepares accounts payable reconciliations and matching invoices to GRVs or Capturing creditor invoices into the system;
• Responds to queries such as status of payments and correspondence;
• Files all relevant documents in the finance & procurement unit;
• Keeps Supervisors up to date/providing regular communication;
• Provides office support in bulk photocopying, scanning, binding, filing, typing and mailing.

Qualifications and experience
• Degree in accounting is desirable or accounting qualification such as AAT
• Full professional qualification in accounting such as ACCA, CIMA, CA will be an added advantage
• Experience working with PEPFAR and Global Fund funded projects.
• 2 years experience in a computerized accounting environment

Knowledge, skills and attributes
• Accounting software
• spreadsheets and word processing software
• Analytical skills
• Ability to meet strict deadlines

Please note that all positions are tenable in Gaborone

Application letter and CV should be addressed to the attention: The Human Resources and Administration Manager, Private Bag X033, Gaborone, Botswana. Applicants are encouraged to submit their applications electronically to: [email protected] .

Closing date for applications: 2nd August 2022