Senior Immigration & Work Permit Specialist – Jindal Mmamabula Energy Project

Job Description

BUILDING NATIONS, EMPOWERING COMMUNITIES Jindal Mmamabula Energy Project, part of US 22 billion O P Jindal Group holds Mining License for about 3 billion tonnes of coal in the East Mmamabula Coal Fields. The company has plans to carry out initially mining of 4.5 million tonnes per annum of coal and to set up a 600 MW power plant at Mmamabula, along with the related infrastructure works. Jindal, on behalf of all the companies under the group, intends to have a strong group presence in Botswana and to contribute substantially in nation building through job creation and community development.

We are looking for a Specialist to independently coordinate and manage the end-to-end immigration, visa, and work-permit process for company employees and other authorised personnel in Botswana. The role is responsible for timely processing, regulatory compliance, proactive liaison with relevant authorities and consultants, accurate application-level records, and reliable management reporting.

Job Summary

• Employer: Jindal Mmamabula Energy Project
• Job Type: Full-time
• Location: Gaborone, Botswana
• Category: Immigration & Compliance
• Closing Date: 2026-11-19

Key Responsibilities

• Manage the complete lifecycle of Business Visas, Emergency Work Permits (EWP), Long-Term Work Permits (LWP), other applicable permits, renewals, extensions, and related immigration documentation.
• Coordinate preparation, verification, submission, follow-up, payment processing, collection, and renewal of applications with the relevant government departments, agencies, consultants, and employees.
• Maintain an application-wise electronic and physical file for every permit or visa application relating to Jindal on-roll employees, including copies of submitted documents, supporting records, receipts, correspondence, approvals, permit conditions, and expiry details.
• Ensure records align with the documentation submitted to the relevant authority, including BITC where applicable.
• Maintain a centralised and accurate Google Excel tracker / MIS covering applicant details, permit category, submission date, application/reference number, current status, pending requirements, responsible agency, next action, approval date, validity, expiry date, and extension requirements.
• Prepare and circulate a weekly Permits Dashboard for Senior Management review, with verified figures for new EWP applications, EWP extensions, LWP applications, Business Visas, approvals, pending cases, upcoming expiries, and overdue actions.
• Follow up proactively with consultants and government agencies; obtain written status confirmations where required and escalate delays, missing documents, compliance risks, and other issues promptly.
• Attend permit-related meetings, record minutes, decisions, commitments, and action owners, and update the tracker and records immediately after each meeting.
• Track visa and permit expiry dates and initiate renewal or extension activities sufficiently in advance to avoid lapses, overstays, or disruption to employees’ work authorisation.
• Verify the completeness and consistency of employee documents before submission; coordinate with HR, Administration, employees, contractors, and project teams to resolve gaps.
• Maintain a document-control system with clear naming conventions, version control, secure storage, and retrieval of records for audits, inspections, management reviews, and compliance checks.
• Monitor changes in immigration requirements, application procedures, fees, documentation standards, and processing practices; communicate relevant changes to the reporting manager.
• Reconcile application counts and statuses with consultants / agencies and ensure that reports are evidence-based, current, and free from duplication or unsupported assumptions.
• Handle confidential employee and immigration information responsibly and share it only with authorised personnel.
• Perform other related immigration, visa, permit, documentation, and reporting duties assigned by the reporting manager.

Requirements

• Minimum 10 years of relevant experience in immigration administration, work permits, visa processing, compliance, or a closely related function.
• Graduate degree from a recognised university, obtained through regular / full-time study.
• Demonstrable experience handling business visas, work permits, extensions, renewals, and application follow-up with government authorities or authorised consultants.
• Experience maintaining application-level files, compliance records, trackers, and management dashboards.
• Valid driving licence and willingness to travel locally for official follow-ups when required.

How to Apply

Candidates who meet the above requirements must apply with certified copies of qualification certificates (single .pdf document) and a comprehensive curriculum vitae and send to e-mail: [email protected] with Job Code in Subject Line. Shortlisted candidates will be invited to attend an interview. If no response has been received after 15 days of the interview, candidates may assume that their applications were unsuccessful.

Job Code: JMEP – IB (02)