Programme Assistant: Events, Travel & Logistics – The Transition Think Tank

Job Description

The Transition Think Tank (4T) is a policy research and advisory institution focused on economy, climate and energy transition in Africa and the Global South. We partner with policymakers and development partners to build resilient economic systems. We are looking for a highly organised Programme Assistant to lead the coordination of our events, travel and logistics. You will be the operational engine behind 4T’s summits, workshops and convenings, making sure everything runs smoothly for delegates, partners and staff before, during and after each event.

Job Summary

Employer: The Transition Think Tank
Job Type: Full-time
Location: Gaborone, Botswana
Category: Administrative
Closing Date: 2026-10-15

Key Responsibilities

Plan and coordinate summits, workshops, roundtables, seminars and other events from concept to close-out.
Arrange venues, vendors, catering, audio-visual needs, event materials and event branding.
Coordinate the preparation of agendas, run-of-show, invitations, registration and delegate communications.
Arrange travel for delegates and staff, including flights, accommodation, visas, ground transport and per diems.
Prepare and communicate clear itineraries and travel packs, and act as the point-of-contact for travel queries.
Before: follow-up RSVPs and handle registration, prepare logistics packs, confirm bookings, and coordinate shipping of materials.
During: provide on-site coordination and troubleshooting, manage set-up, registration desks and participant support.
After: manage wrap-up, reconcile expenses, gather feedback, and support reporting and follow-up communications.

Requirements

A Bachelor’s degree.
2 to 3 years of experience in events management, travel coordination, logistics or administration.
Excellent organisational and multitasking skills, with strong attention to detail.
Clear, confident communication and strong interpersonal skills.
Ability to stay calm and solve problems under pressure and to tight deadlines.
Proficiency in Microsoft Office.
Familiarity with event, registration or travel-booking software tools is an advantage.
Willingness to travel and to work occasional extended hours around events.
Willingness to certify in project management and other relevant professional certifications.

How to Apply

Apply by email: [email protected]