Executive Assistant – University of Botswana

Job Description

OFFICE OF THE CHIEF FINANCE OFFICER
EXECUTIVE ASSISTANT (CONTRACT POSITION)
VACANCY: VC/CF001/2023

The University’s new strategy is “Creating a Future for the Knowledge Generation”. The Strategy sets out the University’s Strategic Context, its Strategic Focus, and its Strategic Intent in terms of its Mission, Vision, Values, Strategic Themes and Strategic Goals.
To achieve this strategy an office of the Chief Finance Officer (CFO) was established. The University wishes to invite suitable applications for the position of Executive Assistant in the CFO’s office.

Duties:

The incumbent will be responsible for facilitating and assisting the office of the CFO through the provision of the following services:

(i)Provide direct office management support to the CFO

(ii) Manage CFO’s calendar and coordinates CFO’s meeting requests from senior and executive management,

(iii) Ensure timely completion of travel arrangement for the CFO and Finance Committee members,

(iv) Schedule appointments and draft both internal and external correspondence

(v) Provide secretarial duties for Finance committee meetings and all CFO related meetings,

(vi) Manage finance related matters arising from Finance Committee, Audit Committee, and Council meetings,

(vii) Review documents, reports and correspondence prepared for CFO’s approval, for format, content and grammar and edits accordingly,

(viii) Review, evaluate and distribute priority incoming and outgoing correspondence for the CFO.

(ix) Work closely with CFO on special projects and assist with any required research,

(x) Work closely with CFO for the achievement of key Finance activities; compliance with relevant regulations and standards, compiling Finance Committee, Audit Committee & Council meeting documents, completion of quarterly management financial statements and other financial reporting & completion of annual audited financial statements.

Requirements:

⦁ Degree in Accounting or a related field
⦁ Management/ leadership qualification
⦁ A Master’s degree will be an added advantage.

Experience:

(i) Ten (10) years experience in Finance, especially of financial accounting in a large organization

(ii) A minimum five years experience as a Manager and a proven track record of financial accounting and stakeholder management. Experience in auditing and compliance is an added advantage.

Key performance areas:

(i) Effective office & administrative management

(ii) Secretarial services,

(iii) Communication: report writing, and presentation,

(iv) Project management,

(v) Financial management,

(vi) Stakeholder management

Competencies:

(i) Effective time management,

(ii) Effective writing,

(iii) Results focused,

(iv) Attention to detail,

(v) Effective communication,

(vi) Assertiveness and decisiveness.

Remuneration:

University of Botswana offers a competitive salary and benefits commensurate with experience and qualifications. For more information on the University, please visit our website; www.ub.bw