Court Clerk – Public Procurement Tribunal

Job Description

Main Purpose of the Job:

To provide clerical and administrative tasks on procurement lodged disputes, ensure effective management of the Tribunal’s records.

Key Responsibilities

• Using a checklist to confirm if all information filed meets all requirements
• Communicating with clients on missing case information.
• Scheduling cases and issuance of court process originating from the Tribunal
• Compilation and dispatch of records (new cases and cases appealed to the High Court)
• Availing case records to Members of the Tribunal
• Calling out parties to cases and assisting clients to take an Oath/Affirmations during Tribunal proceedings
• Providing Interpretation Services during proceedings for parties requiring interpretation.
• Drafting of Tribunal orders.
• Transcribing Tribunal proceedings speech from audio or audit-visual recordings into written records to ensure accuracy of case records
• Maintaining a register of case appearance by members and judgments writing.
• Ensuring accurate capture, and classification of records to ensure efficient retrieval of records
• Developing and implementing Tribunal’s Records Management Policy, Procedures, Manuals and Registers
• Maintaining a record of cases filed (new cases and appealed cases to the High Court) and ensuring their safe storage

Competencies

• Good communication skills (verbal and written)
• High level of Interpersonal skills and work ethic
• Planning and organization
• Problem solving skills

Qualifications:

• Bachelor’s Degree in Public Administration or related field OR A Bachelor’s Degree in Records Management or equivalent from a recognized institution.

Experience

• A minimum of five (5) years of relevant experience in court processes and court records management
• Experience in Secretarial duties and / court reporting
• Sound knowledge of procedures of the Court
• Experience in operating electronic equipment to capture documentation and transfer into appropriate medium for filing and archiving
• Experience in interpreting court proceedings