Team Assistant – Alexander Forbes

Job Description

Key Responsibilities

• Coordinating and managing all external meetings
• Arranging boardroom bookings and refreshments for clients
• Arranging conference calls
• Drafting and collating of agenda for Trustee meetings and ensuring adherence to timelines
• Minute taking at Trustee meetings
• Providing draft minutes following internal and external meetings.
• Organizing travel arrangements.
• Emailing of booking communication to Trustees/management committee members.
• Draft and manage correspondence, reports and documents.
• Assisting in preparing presentations.
• Formatting presentations, tenders, reports and letters.
• Creating spreadsheets for data management and managing Client databases.
• Obtaining quotations as and when required.
• Producing purchase orders as and when required.
• Submission and tracking of invoices to Accounts for payments

Requirements

• National Diploma in Secretarial Studies, Diploma in Business Administration, or equivalent
• 2-3 years working experience in a secretarial role
• Strong administration background
• Good typing and dicta typing skills – 40 wpm skills
• Computer literacy (Microsoft office – outlook, word, excel, Internet, Microsoft Teams
• Advanced typing skills
• Advanced MS Office skills
• Excellent oral & written communication skills
• Knowledge of administrative and clerical procedures
• Knowledge of business principles
• Proficient in spelling, punctuation, grammar and other English language
• Proven experience of producing correspondence and documents
• Botswana Citizens

How to Apply

Suitable candidates (Botswana Citizens) should email their resume application letter and copies of certificates in a zipped folder using the contact details below to Human Resource Business Partner no later than 30th January 2026 with the heading Team Assistant: Email [email protected]