Supervisory Voucher & Business Analyst – US Embassy Botswana

Job Description

U.S. Mission                                   Botswana

Announcement Number:               Gaborone-2023-020

Position Title:                                 Supervisory Voucher & Business Analyst

Opening Period:                            August 25, 2023 – September 8, 2023

Series/Grade:                                 FSN 0420; Grade FSN 9/FP-5 (steps 1 through 4)

Salary:                                             P359,728 per annum

For More Info:                                Human Resources Office: (Motlalepula Mmakgonya)

Telephone: 3953982, ext-2421

Who May Apply:                            All Interested Candidates/All sources

Open to:                                           All Interested Candidates/All sources

Security Clearance Required:     Local Security Certification or Public Trust 

Duration of Appointment:          Indefinite

Marketing Statement:  We encourage applicants to read and understand the Eight (8) Qualities of Overseas Employees at https://careers.state.gov/downloads/files/eight-qualities-of-overseas-employees before applying.

The U.S. Mission in Gaborone, Botswana is seeking eligible and qualified applicants for the position of Supervisory Voucher & Business Analyst.

The work schedule for this position is:  Full Time – 40 hours per week.  The position may be subject to overtime work, which will be accordingly compensated.

Start date:  Candidate must be able to begin working within a reasonable period of receipt of agency authorization and/or clearances/certifications or his/her candidacy may end.

Supervisory Position:  Yes

Duties:  The incumbent leads the Vouchering team in overseeing a range of vouchering operations while supervising-three Voucher Examiners and a Financial Assistant (Designated Billing Office/Voucher Assistant). Acts as liaison between mission customers and counterparts, vendors, and the respective Financial Service Centers regarding payment and voucher issues. Provides guidance in interpreting laws and regulations to the supervised staff and ensures that post policies and procedures are followed. The incumbent serves as the primary subject matter expert to develop, implement, and maintain data analysis systems to track all available and applicable data-points for Financial Management performance reporting. Drafts and maintains new / existing Standard Operating Procedures, Process Maps, Flowcharts, Post Policies, and training material for all reportable / measurable Financial Management Center (FMC) activity. Liaises to learn and share best practices with staff occupying similar positions in other posts. On a limited basis, may be called upon to serve as an Alternate Cashier.

Qualifications and Evaluations  

Education: Bachelor’s degree in Finance, Accounting, Project Management, Data Science, or a related field is required.

Requirements:

EXPERIENCE:  A minimum of four years of progressively responsible experience in Finance (including bookkeeping, accounting, banking) and/or Data Science/Analytics is required. At least two years of supervisory experience is required.

JOB KNOWLEDGE: Must have prior financial experience related to vouchering and petty cash operations, experience in data and/or statistical analysis (particularly financial data analysis), project management, analytical and written/oral presentation skills.

Evaluations:

LANGUAGE:  Level IV (Fluent) speaking/reading/writing of English is required.

SKILLS AND ABILITIES:

Incumbent must be organized and a highly detailed-oriented team player with a customer service focus. Must have the ability to understand and interpret complex regulations and solid math skills and accounting skills. Incumbent must be proficient with a personal computer and related Microsoft Office software (Excel, Word, PowerPoint) and be able to learn various computer software applications. The incumbent must be able to use data extracted from various systems to effectively analyze, document, and communicate data mined, requiring professional written and oral skills. “This may be tested.”

Qualifications:  Local prescriptive privileges must be acquired.  All applicants under consideration will be required to pass medical and security certifications.

EQUAL EMPLOYMENT OPPORTUNITY (EEO):  The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Other information:

HIRING PREFERENCE SELECTION PROCESS:  Applicants in the following hiring preference categories are extended a hiring preference in the order listed below.  Therefore, it is essential that these applicants accurately describe their status on the application.  Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER:

(1)       Appointment Eligible Family Member (AEFM) / U.S. Citizen EFM (USEFM) who is a preference-eligible U.S. Veteran*

(2)       AEFM / USEFM

(3)       Foreign Service (FS) on Leave With Out Pay (LWOP) and Civil Service (CS) with reemployment rights **

* IMPORTANT:  Applicants who claim status as a preference-eligible U.S. veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification.  A “certification” is any written document from the U.S. armed forces that certifies the service member is expected to be discharged or released from active-duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant.  The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service.  Acceptable documentation must be submitted in order for the preference to be given.

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link: https://careers.state.gov/downloads/files/definitions-for-va

How to Apply:  The HR Office uses: https://bw.usembassy.gov/embassy/jobs/   to advertise its positions.  This site has a list of U.S. Embassy’s vacant positions and instructions to log on and apply.  Candidates interested in applying for these positions must apply via the https://erajobs.state.gov/dos-era/bwa/vacancysearch/searchVacancies.hms  site and follow the application instructions to submit an application.

Required Documents:  Please provide the required documentation listed below with the application:

• Bachelor’s degree in Finance, Accounting, Project Management, Data Science.
• Curriculum Vitae
• SF-50 (if applicable)
• DD-214 and supporting documentation (if applicable)

What to Expect Next:  Applicants who are invited to take a language or skills test (if applicable), or who are selected for an interview will be contacted via email.  For further information:  the complete position description listing all the duties, responsibilities, required qualifications, etc. may be obtained by contacting the HR Office.

Thank you for your application and your interest in working at the U.S. Mission in Gaborone, Botswana.