Supervisor, Reconciliation – Botswana Savings Bank

Main Purpose of the Job

Responsible for overseeing daily transactions (e.g. accounts payable/receivable, general ledger and bank reconciliations) and participating in tax audits and preparation of budget reports in accordance with the organisation’s laid down procedures.

Core Accountabilities and Responsibilities

1. Monitor and ensure effective implementation of reconciliation policies, procedures and guidelines and ensure proper alignment with the organisation’s mandate and targets.
2. Oversee daily transactions, including accounts payable/receivable, general ledger and bank reconciliations.
3. Prepare monthly reports as required and manage month-end and year-end closing accounts.
4. Organise financial data into useable information and insure maintenance of updated records.
5. Ensure all processes are in compliance with set laws and regulations.
6. Provide explanations and answers regarding organisation’s reconciliation processes.
7. Review and verify accuracy of reconciliations conducted by Administrator, Reconciliation and that they are correctly recorded on the system.
8. Ensure that reconciliations are completed in accordance with organisational standards and within specified timelines.
9. Analyse and research items on un-posted and settlement accounts for resolution.
10. Review reconciliation processes in order to identify improvement opportunities.
11. Review staff performance and identify opportunities for improvement through on-the-job and classroom training.
12. Ensure adherence to SLAs, OLAs and organisational standards.
13. Serve as the first point of escalation for all issues, questions and/or concerns related to reconciliation concerns.
14. Coordinate all inter-bank clearing transactions (inward and outward) and verify that clearing process is balanced.
15. Ensure that suspense accounts are reconciled daily and verify that said accounts are balanced.
16. Ensure that settlement accounts are extracted daily.
17. Ensure inward clearing cheques, including signature verification and customer services are completed.
18. Ensure customers with returned cheques are notified immediately.
19. Ensure internal controls are not violated in order to minimise financial prejudice to the organisation and take expedient and appropriate action where necessary.
20. Verify that all outward and incoming unpaid cheques /debit orders/EFTs are actioned.

Qualifications:

• Bachelor’s degree in Accounting, Finance, Financial Management or equivalent.
• Membership of an internationally recognised institute of professional accountants (BICA, ACCA, ACA, CIMA, etc.) or equivalent professional qualification or relevant Master’s in Accounting, Finance, Financial Management or equivalent would be an added advantage.

Experience:

• Three (3) years’ experience in a financial management and/or accounting role (preferably at a bank or other mass market financial institution).
• Demonstrated experience utilising a computerised accounting system and detailed knowledge of contracts and change order documents is essential

Competencies:

• Problem solving and analytical thinking.
• Planning and organisation.
• Detail oriented.
• Resource management.
• Interpersonal skills, communication, impact and influence.