Senior Accounts Administrator – Botswana Savings Bank

Core Accountabilities and Responsibilities

1. Reconcile creditors’ control accounts to ensure that they balance.
2. Investigate and resolve any discrepancies with creditor’s accounts.
3. Processes miscellaneous payments/ cheques from time to time.
4. Maintain a register showing cheques made.
5. Check the petty cash funding vouchers for respective departments.
6. Ensure that all the cash balances and is deposited accordingly for control purposes.
7. Check reconciliations of the petty cash books and general ledger on weekly and monthly basis to identify any discrepancies and whether the monthly general ledger balances with trial balance for completeness.
8. Perform reconciliation of the general ledger accounts:
9. Update the invoices in the system so that creditors can be paid in accordance with the Agency’s accounting procedures.
10. Make follow‑ups on unpaid invoices from statements and on creditors’ ledger to ensure payment of all items.
11. Ensure reconciliation of creditors statements with the creditors’ ledger to the most recent statement so that creditors without statements can be contacted.
12. Check creditors’ postings in the system and updates them to effect payment.
13. Check supplier reconciliation to confirm the correctness of the amount due for payment and make a follow‑up on reconciling items according to the Agency procedures.
14. Collaborate with Procurement to negotiate settlement discounts with suppliers for early payments in accordance with Agency procedures.
15. Attend to creditor queries relating to payments and account settlement timeously and in accordance with Agency policies and guidelines.
16. Prepare cash-flow forecasts for payments to be made on monthly basis and explain variances arising thereof.
17. Oversee all the Agency’s accounts payable business transactions and ensure that there are no errors in the records.
18. Develop and recommend policies and procedures to ensure compliance with legislative and statutory requirements.
19. Prepare and process accounts payable and accordingly posts expenditures to general ledger.
20. Prepare monthly cash received summary report and submit to the Principal Officer for approval.
21. Prepare and process billings, codes, and purchase requisitions.
22. Maintain expenditure records and prepare periodic expenditure reports by operating and maintaining a computer data tracking or billing systems.
23. Tabulate and maintain records of materials, supplies, labour, and equipment costs on department projects.
24. Reconcile expenditures to budget line items and prepare budget expenditure projections.
25. Provide financial advice for operational issues by applying financial principles and practices to develop recommendations.
26. Ensure Tax payments and compliance.
27. Payments of NBFIRA supervisory levy.
28. Payments of CIPA annual fee.
29. Payments of NBFIRA License renewal fee.
30. And any other duties that may be assigned to you from time to time

     Qualifications: Degree in Accounting, Finance, Financial Management, or equivalent professional qualification.

Experience: Five (5) years’ experience in a financial management and/or accounting role (preferably at a bank or other mass market financial institution).
Demonstrated experience utilizing a computerized accounting system and detailed knowledge of contracts and change order documents is strongly preferred.

Competencies: Financial planning, budgeting, and forecasting.
Financial Analysis.
Accountability.
Planning and Agency.
Communications, impact, and influence.