Purchasing Agent – US Embassy Botswana
Job Description
The Human Resources (HR) Office in at the U.S. Embassy in Gaborone manages the Employment Program for all agencies represented in the Mission, including jobs located in Selebi Phikwe and Gaborone.
The HR Office uses Electronic Recruitment Application (ERA), to advertise its positions. At this site you will find a list of U.S. Embassy’s vacant positions and instructions to log on and apply. Candidates interested in applying for these positions must apply via the ERA site and follow the application instructions to submit an application. See introduction to ERA on YouTube. Please also refer to the Applicant User Manual (PDF 2.1MB) for more guidelines.
EQUAL OPPORTUNITY EMPLOYER
The U.S. Mission in Botswana provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation. The U.S. Government also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.
About
Announcement Number:Gaborone-2024-005Hiring Agency:Embassy GaboronePosition Title:Purchasing Agent (All interested Applicants/All Sources)Open Period: 02/23/2024 – 03/08/2024 Format MM/DD/YYYYVacancy Time Zone:GMT+2Series/Grade:LE – 0810 7Salary: BWP P212,674 /Per Year Work Schedule:Full-time – • All Interested Applicants / All Sources Promotion Potential:LE-8
Duty Location(s):1 Vacancy in
Gaborone, BC
Telework Eligible: No For More Info: HR Section
000-000-0000
[email protected]
Overview
Hiring Path: • Open to the public
Who May Apply/Clarification From the Agency: For USEFM – FP is XX. Actual FP salary determined by Washington D.C.
• All Interested Applicants / All Sources
Security Clearance Required: Public Trust – Background Investigation Appointment Type Permanent Appointment Type Details: • Indefinite subject to successful completion of probationary period Marketing Statement:
We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.
Summary:
The work schedule for this position is:
- Full Time (40 hours per week)
Start date: Candidate must be able to begin working within a reasonable period of time of receipt of agency authorization and/or clearances/certifications or their candidacy may end.
Supervisory Position: No Relocation Expenses Reimbursed: No Travel Required: Not Required
Duties
Position works at the USAGM Botswana Transmitter Plant and is responsible for processing of procurement requests from USAGM sections. Requests bids or quotations for local and international purchases. Reviews bids and quotations for compliance with specifications and for competitive pricing. May visit local bidders establishments to determine capabilities and negotiate price including others factors. Reviews invoices against purchase requests/purchase orders and supporting documents for accuracy in costs and adherence to terms and conditions and specifications prior to onward submission to Voucher Examiner for payment. Analyzes performance of vendors including quality of products, capability to deliver bulk orders, financial stability, and reliability. Collects and assembles market data sources relative to Station needs and maintains a database file for same, for station easy procurement reference. Periodically reviews existing station policies and procedures on procurement. Develops and prepares draft revisions to ensure adherence to current US Government and host country regulations. Maintains the procurement files. Position is the primary purchase card holder for USAGM Botswana Transmitting station. The position is supervised by Administrative Management Specialist position.
Qualifications and Evaluations
Requirements:
EXPERIENCE:
Three years experience in procurement or acquisitions is required.
JOB KNOWLEDGE:
Knowledge in procurement, purchasing of a wide variety of products and services required.
A working knowledge of what goods and services are available locally is required. A working knowledge of commerce within the country, to include local contractual requirements, customs and case law as they relate to contracting for goods and services is required.
Education Requirements:
Chartered Institute of Purchase and Supply (CIPS) Professional Diploma in Procurement and Supply is required. CIPS 2 year program.
Evaluations:
Post may choose to add the phrase “This may be tested” after a language, skill, and/or ability. Review the VA template for specific information.
LANGUAGE:
Level IV English and Setswana (Fluent) Reading/Writing/Speaking is required.
SKILLS AND ABILITIES: Must be familiar with local and South Africa market practices and suppliers, ability to understand the international marketplace through market research and comparative analysis. Must be computer proficient in Microsoft Word, Excel and MS Outlook. Must be sufficiently computer savvy to rapidly develop proficiency in proprietary software in an ever-changing software environment. Must have keyboard/typing skills with accuracy. Must have excellent customer service skills to develop and maintain effective, sustainable working relationships. Numerical skills required to work with exchange rate conversions, purchase log in excel sheets, ability prepare a reconciliation to tally with purchase orders. Valid Class B license required. Job holder must have held a driver’s license for at least five years.
EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.
Qualifications:
All applicants under consideration will be required to pass medical and security certifications.
Benefits and Other Info
Benefits: Agency Benefits:
Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in (insert post and/or country name) may receive a compensation package that may include health, separation, and other benefits.
For EFMs, benefits should be discussed with the Human Resources Office.
The pay plan is assigned at the time of the conditional offer letter by the HR Office.
Other Information:
HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.
HIRING PREFERENCE ORDER:
1. AEFM / USEFM who is a preference-eligible U.S. Veteran*
2. AEFM / USEFM
3. FS on LWOP and CS with reemployment rights **
* IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), Letter from Veterans’ Affairs which indicates the present existence of a service-connected disability dated within the past six months, equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.
** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.
For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.
How to Apply
How to Apply:
All candidates must be able to obtain and hold a [enter clearance level here] clearance.
To apply for this position click the “Submit Application” button. For more information on how to apply visit the Mission internet site.
https://erajobs.state.gov/dos-era/bwa/vacancysearch/searchVacancies.hms
Required Documents:
To qualify based on education, you MUST submit the requested degree and / or transcripts as verification of educational requirement by the closing date of this announcement. Failure to provide requested information, or the information is insufficient to verify eligibility, may result in disqualification for this position.
All Applicants:
- Chartered Institute of Purchase and Supply (CIPS) Professional Diploma in Procurement and Supply is required. CIPS 2 year program.
- Curriculum Vitae
- Copy of Drivers License
- C Eligible Family Member Applicants:
Copy of Sponsor’s Orders/Assignment Notification (or equivalent)
• Passport copy
• DD-214 – Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
• SF-50 (if applicable)
Next Steps:
Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.
For further information – the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.
Thank you for your application and your interest in working at the U.S. Mission in Gaborone, Botswana
We are Hiring! Apply to Join Our Team!
The Embassy announces vacancies for the following positions based in Selibe Phikwe:
Deadline to apply: March 8, 2024.
For more details about the position and how to apply visit this link: https://erajobs.state.gov/dos-era/bwa/vacancysearch/searchVacancies.hms
Please do not message us on FB about this job. The Embassy’s HR department manages all job vacancies and hiring. They can answer any questions you may have. Contact details are provided in the link. Thanks.
