Program and Office Administrator – DPSM

Job Description

The Director of Public Service Management (DPSM) seeks tho services of a talented, self- driven, experienced and highly motivated citizen of Botswana to fill the following vacant position:
VACANCY: Program and Office Administrator (I post)
SALARY SCALE: D3 (P279.66000-P308.328.00).
LEAVE: 30 working day* per annum.
TERMS OF EMPLOYMENT: The appointment it on contract of thirty vx (36) Month*

QUALIFIED APPLICANTS PROFILE:

Bachelor’s Degree in Business Admimstrauon/Management. Project
Management/ Human Resource Management/Development or related qualification from a recognised Institution.
Post Graduate Certification and Master’s Degree In Business Admlnlstratlon/Management. Project Management/Human Resource Management/Development or related qualification from a recognised Institution will be an added advantage.

EXPERIENCE:

Candidate must have at least eight (8) years’ experience In the Public Service, parastatal organisation or the private sector. 2 years of which should have been at 04 level in the public service or equivalent in the private sector or parastatal organization.

MAIN PURPOSE OF THE JOB:

To provide administrative and technical support to the program executive and project team in order to ensure that Human Resources programs and selected projects meet objectives, run smoothly and are completed on time and the project team know their expectations.

KEY PERFORMANCE AREAS:

1.Provide daily support to the program and project teams as determined by management.
2.Serve as the point of contact for the program office and prepare report* for the Program Executive.
3.Conduct analysis and assist with coordination of the schedule, timelines, procurement, staffing and budget of the program as assigned.
4.Prepare financial documents, operational and financial rejsorts or budgets related to tho program and associated projects.
5.Facilitate scheduling of meetings to allow the team to plan projects, receive updates, assign tasks, discuss challenges and remain coordinated throughout the duration of the program.
6.Collaborate with key personnel to develop and update project plans Including information such as objectives, technologies, objectives, schedules, funding and staffing.
7.Facilitate and provide documentation required for various engagements.
8.Coordinate all communication, secure resources and facilitate meeting venues.
9.Identify project needs such as staff, finance and other resources through review of objectives and schedules.
10.Convene and communicate with key stakeholders to determine project requirements and objectives.

REQUIRED COMPETENCIES:

a.Deciding and Initiating action
b.Adhering to Principles and values
C. Working with people
d.Analysing
e.Writing and reporting
f.Planning & Organizing
g.Delivering results and meeting customer expectation
h.Adapting and responding to change

BENEFITS:

•Optional Contributory Medical Aid Scheme (Government pays 50% and die Employee pays 50%).

•Housing and Upkeep allowance of P309.00 per month.

APPLICANTS:

All applicants should quote the Reference and Vacancy Circular Number of this advert and provide the following:
•Detailed and ujsdatcd Curriculum Vitae with duties;
•Certified copies of Academic and professional Certificates and Omang;
•At least three (3) recent work related references confirming the required experience (less than 6 months)
•Date of first appointment, present position, salary scale and date of appointment thereto.

IMPORTANT:

•All applications from serving Public Officer* MUST be routed through their Permanent Secreuries/Hcads of Unit. Application* not so routed will not be considered.
•NOTE: Only candidates who meet the minimum requirements as set out In this advertisement and short listed will be responded to.