Procurement Coordinator – NBFIRA

Job Description

The Non-Bank Financial Institutions Regulatory Authority (NBFIRA) invites suitably qualified individuals to apply for the following vacancies:

PROCUREMENT COORDINATOR

Reports to: Head of Administration and Procurement

MAIN PURPOSE OF THE JOB
Plan, organise and coordinate the procurement and inventory function, in compliance with procurement rules, regulations and guidelines

KEY RESPONSIBILITIES
PROCUREMENT
Interact with key stakeholders in identifying business needs
Facilitate the development of the annual procurement plan by liaising with Departments for their inputs
Assist and train Requisition Departments in correctly formulating their procurement needs and procurement plans
Work with Finance team throughout the procurement cycle to assist with forecasting and budgeting
Prepare all Technical Specifications and Terms of Reference solicitation documents in compliance with the NBFIRA procurement policy, regulations and guidelines and other similar regulations
Develop and maintain a suitable contract database for on-going supplier management
Maintain positive working relationships with strategic suppliers to assure cost, quality, and delivery targets are met
Perform sourcing, liaising and negotiating with new and existing suppliers
Re-negotiate contracts with any suppliers to produce better savings and further value for spend
Ordering and processing of orders and delivery
Evaluate suppliers’ performance and report to Management
Provide procurement updates, reports and analyses to the Manager
Act as resource person in tender committees on procurement matters

STORES MANAGEMENT
Undertake inventory of materials and stocked items, while adhering to strict accounting and auditing procedures and guidelines
Keep updated and accurate records of inventory
Perform regular cycle counts of inventory
Investigate and resolve volume discrepancies between stock and records
Record, account for and issue items to users across NBFIRA
Track inventory movements
Regular analysis of inventory performance data (cost, usage etc.) with a view to maximise efficiency and cut costs
Prepare and generate relevant inventory reports for Management
Keep appropriate records and documentation on deliveries, issues and inventories

QUALIFICATION AND EXPERIENCE
At least a master’s in Supply Chain or Procurement Management or related field from a recognised institution
Membership of professional institution such as CIPS is an added advantage
At least 5 years’ experience post-qualification in a similar position

SKILLS AND COMPETENCIES
Procurement processes, policies, principles and practices
Proficient in the use of computers and software relevant to the position
Communication
Interpersonal
Negotiation, networking & relationship building
Organisational (planning, budgeting, managing time, prioritizing work)
Research, critical thinking, analytical & problem solving

Interested candidates who meet the requirements are invited to submit their applications, CV, certified copies of their academic qualification and at least two (2) references from your previous and current employer stating your suitability for the position applied for.

Preference will be given to qualifying citizen applicants. Further, kindly note that only shortlisted applicants will be responded to.

All applications referencing the positions applied for should be sent to the following email address:
[email protected]

Closing date of applications is on Friday 9 December 2022 at latest by 17:00hrs.