Job Description
The Ministry of Justice seeks to recruit highly motivated and well experienced self-driven citizens of Botswana to fill the following vacant positions.
Post: Principal Office Secretary* 3 Vacancy Circular No. 2 of 2024 Vacancy Ref: 290100061.1.1
290100061.2.1
290100061.3.1
Tenable at: Ministry Headquarters
Salary scale: Cl – (PI83,408 – 2I8, I84) per annum.
Leave: 30 working days per annum
Benefits:
• Optional contributory Medical Aid Scheme (Government contributes 50% and Employee 50%).
• Contributory Pension Fund (Government 15% and Employee contributes 5%)
Qualifications
To be considered for appointment, applicants must have at least a National Diploma/ Higher National Diploma in Secretarial Studies (NDSS/ HNDSS)/Diploma in Business Skills OR Bachelor of Office Management/ Bachelor of Office Management and Technology or equivalent.
Exeperience
Applicants should have a minimum of four (4) years of experience, two (2) years of satisfactory service as Typing Pool Supervisor/ Personal Secretary (C2).
Main purpose of the job
To provide secretarial services to supervisors.
Duties
• Coordinates and organizes official functions and conferences.
• Reviews filing systems from time to time to effect improvements and arranges induction session to orient subordinates on how to operate the new system.
• Takes shorthand.
• Transcribes from audio dictating machine.
• Makes preparation for official meetings and functions.
• Takes down minutes at meetings.
• Advises on selection of appropriate machines suitable for carrying out secretarial services such as word processors, software packages, typewriters, audio and reprographic equipment.
Key skills and compentencies
• Working with People
• Presenting and Communicating Information
• Writing and Reporting
• Planning and Organizing
• Delivering Results and Meeting Customer Expectations
• Following Instructions and Procedure
Applicants should quote the Vacancy Circular number and provide the following: a) Full name, address, date and place of birth. b) Detailed Curriculum Vitae. c) Date of first appointment. Present post, scale and date into current post. d) Attach copy of appointment letter for present post. e) Certified copies of certificates and valid Omang. f) At least two recent references. g) Actual salary per month (attach proof) for applicants from Parastatals and the Private Sector. Applications not accompanied by all the stipulated documents will not be considered. Applications should be addressed to: The Permanent Secretary Ministry of Justice Private Bag 00406 Gaborone OR Hand deliver to: Ministry of Justice Fairgrounds Office Park, Plot No, 50371 Ground Floor. Records Management Unit Office No I 12 Important notice: All applications must be routed through Heads of Departments. Applications not so routed will not be considered. ONLY SHORT-LISTED CANDIDATES WILL BE RESPONDED TO. Closing date: 5th March 2024 For further information, please contact the Human Resource Division 3732621 7 22/ 23 / 82/94