Portfolio Manager, Public Services Outsourcing – Public Enterprises Evaluation and Privatisation Agency
Job Description
Role Responsibilities
Project Management
- Prepare project initiation documents / project charters and submit to the Project Steering Committee for approval.
- Advise the Director whether external consultants should be engaged or whether the work should be done in-house.
- Administer the procurement of contractor and consultant services (preparation of TOR, bid evaluation, award and negotiations)
- Effectively communicate project expectations to team members and stakeholders.
- Liaise with project stakeholders on an on-going basis
- Direct team to create detailed project activity schedules, and review
- Liaise with the Director, PSO to develop resource plans to identify physical resources assigned to project activities / tasks with scheduling and usage during the project implementation
- Direct team to estimate detailed project costs and budgets, and review
- Determine project controls, quality assurance plans and project reporting expectations
- Analyse project risks and, create risk management and contingency plans
- Establish performance indicators and ways for monitoring them throughout the lifecycle of a project
- Manage a project from conception to closure, including the day-to-day operational aspects
- Identification of potential for out sourcing and sub-contracting operational and business activities
- Conduct of diagnostic and strategic analysis studies to determine detailed out sourcing and sub-contracting proposals
- Implementation of outsourcing and sub-contracting plans
- Monitoring and evaluation
- Ascertain, with the Director PSO, that appropriate systems, rules, regulations, standards, procedures, guidelines and instruments for project management are implemented; and ensure that the project team are informed and trained to use them.
- Track progress of the project schedule, budgets and resources.
- Monitor and address project risks, and find effective ways to mitigate them.
- Review quality of project deliverables and assess conformity against set quality standards,
- Assess and recommend to the Director / Project Steering Committee any request for changes in the project.
- Direct team to prepare accurate and timely project status reports, review and distribute to the Director.
- Attend project review meetings and conduct site visits.
- Monitor all changes to projects commitments concerning schedule, requirements, deliverables etc.
- Monitor contract performance and deliverables, and authorise contract payments to contractors / consultants.
- Ensure that the team maintains all project documentation and audit trails throughout the lifecycle of a project, and that all project documentation is appropriately archived at closure.
- Supervise the conduct of post implementation reviews through surveys and consultations, and document results and feedbacks.
- Manage the project team in terms of (a) work scheduling, (b) estimating resource and staffing needs, (c) allocating and delegating tasks to team whilst retaining overall accountability, and (d) recruitment, training, mentoring, motivation and appraisal of team.
- Take part in any internal working groups as may be required.
QUALIFICATIONS & EXPERIENCE
Qualifications
- At least a Masters in Economics, Accounting, Finance, Public or Business Administration or any related discipline from a recognised institution or any other equivalent qualification acceptable to PEEPA.
- Specialised training in procurement, contracts and project management required.
Experience
- At least 12 years’ experience as a project manager in a similar environment.
- The experience must be specific to the development and implementation of outsourcing and sub-contracting policies, strategies and performance contracts.
- The work experience of the candidate must also include 4 years in a managerial position.
Closing date: 01 November 2024
