Payroll Accountant – Air Botswana

1. Purpose of the Role

To ensure the accurate payment of employees in accordance with laid down policies and procedures through the organization, planning, supervision and control of the payroll function and the accurate recording and analysis of employee and 3rd party payment. This role is essential for managing employee compensation, benefits, deductions and tax obligations efficiently. It is pivotal in maintaining financial integrity and employee satisfaction within the airline.

2. Key Functions

• Payroll Processing: Oversee the end-to-end payroll cycle, ensuring timely accurate payments and deductions respectively.
• Tax & Compliance Management – Ensure adherence and compliance to tax laws, labor regulations as well as aviation industry standards.
• Financial Reporting: Prepare payroll-related financial statements and reports for internal and externa stakeholders i.e., audits and management reviews etc.
• Audit & Reconciliation: Conduct regular audits and reconciliations to maintain financial accuracy
• System Management: Administer and optimize payroll systems and software to enhance efficiency.
• Employee Benefits Administration: Manage pension plans, insurance, and other compensation-related benefits.
• Data Accuracy & Security: Maintain confidentiality and accuracy of payroll records.
• Collaboration with HR & Finance: Work closely with HR for employee records and finance teams for budget alignment. Address and resolve payroll related inquiries from staff promptly.

3. Principal Responsibilities and Accountabilities

       Payroll Administration:

• Assists the Finance Manager in formulating and reviewing accounting policies and developing operational and accounting procedures to ensure efficient and effective management of the Payroll section.
• Calculate and process employee earnings, deductions, and disbursements to 3rd parties.
• Ensure accurate recording of overtime, allowances, and other compensations.
• Manage payroll for various employee categories, including pilots, cabin crew, ground staff, and administrative personnel.

       Compliance & Reporting:

• Deduct and remit statutory contributions such as taxes, social security, and pension funds.
• Prepare and submit tax filings and reports in accordance with aviation industry regulations.
• Maintain compliance with both national and international labor laws affecting airline operations.

       System & Data Management:

• Administer payroll software and systems, ensuring data integrity and security.
• Update and maintain employee records, including personal information, tax details, and banking information.
• Collaborate with HR to ensure seamless integration of payroll data with employee records.
• Receives adjustments to payroll from HR and batches adjustments, conducts timely payroll runs, checks and verifies monthly payroll. Uploads payroll file into Standard online formats and liaises with banks on direct debit payroll to ensure that employees are paid accurately and on time.

       Audit & Reconciliation:

• Perform monthly reconciliations of payroll accounts and resolve discrepancies.
• Coordinate with internal and external auditors during payroll audits.
• Ensure accurate allocation of payroll expenses across departments and cost centers.
• Completes month end journals and reports, including monthly and quarterly reconciliations of all payroll to the general ledger and submits the resultant adjustment to the Finance Manager.

   Employee Relations and Staff Development:

• Address employee queries regarding payroll discrepancies, deductions, and benefits.
• Provide training and guidance to staff on payroll-related matters.
• Communicate changes in payroll policies or procedures effectively to all employees.

Minimum Education Requirements

• Academic Qualification: Recognized Bachelor’s Degree in Accounting and Finance or equivalent.
• Professional Qualifications & Memberships: Full Qualification as CA, ACCA and/or CIMA

Minimum Experience Requirements

• A minimum of six (6) years post graduate experience of which three (3) years should have been in Payroll Administration at supervisory or middle management level.
• Experience with Sage 300 People Payroll System will be an added advantage.

APPLICATION PROCESS

If you are ready to take on this exciting leadership role, please submit the following documents:

• A detailed Curriculum Vitae (CV)
• A cover letter outlining your interest and suitability
• Contact information for three (3) Professional Referees

Closing Date: 2nd June 2025, 16:30 hrs

NB: All applications must be submitted online. Only shortlisted candidates will be contacted.