Human Resource Information Systems Control Officer – Khoemacau Copper Mining
Job Description
HUMAN RESOURCES INFORMATION SYSTEMS COORDINATOR
BASIC FUNCTION OF THE POSITION:
Your role will be responsible for overseeing the HRIS system and providing support to the Human Resources team and all other stakeholders within MMG Khoemacau as needed. You will provide support and maintenance of the Human Resources Systems which include Core HR Data, Performance Management. Workforce Administration, Learning Management Systems. Benefits Management Workforce Compensation, Payroll and Incentives Compensation and Talent Acquisition. As HRIS Coordinator you will maintain and regularly audit internal controls for user access and date confidentiality, manage permissions and access to the system, lead implementation of the new HR electronic processes and programs, optimization of HRIS System(s) to meet workforce requirements, identify and implement automation for reduction of manual processes.
This job mixes IT skills and People skills, therefore the ideal candidate is expected to have technical skills, people skills and familiarity with life in the HR Department.
MAJOR DUTIES AND ACCOUNTABILITIES:
Your key accountabilities include:
•Providing technical guidance and direction to administrative, technical and clerical staff on the operation and maintenance of the various human resources data systems including time and attendance, payroll and HR Management Systems.
•Preparing, maintaining and updating employee data for the HR information system, distributing various reports on a
monthly basis or as needed.
•Assisting with projects such as data and v/orkflov/ management performance management and compensation administration (Payroll), learning management design and training and acting as a liaison between Human Resources, Information Technology. Benefits and Payroll to support HR projects.
•Continually Evaluating current HRIS systems with a focus on continuous operational efficiency and enhanced reporting capabilities.
•Making recommendations for new technology as appropriate.
•Overseeing and maintaining optimal function of the HRIS which may include installation, customization, development maintenance and upgrade to applications, systems and modules.
•Providing technical support, troubleshooting and guidance to HRIS Users
•Managing permissions, access.personalization and similar systems operations and settings for HRIS Users.
•Collaborating with Executive Leadership and HR team to identify systems improvements and enhancements, recommending and implementing solutions.
•Compiling or assisting with the acquisition of complex data reports, summaries and logs for Senior Management and HR Staff.
•Serving as lead representative and liaison between HR, Information Services, external vendors and other stakeholders for HRIS design and implementation projects.
•Ensuring system compliance with data security and privacy requirements.
•Maintaining knowledge trends and developments in HRIS providers, vendors and technology.
•Providing HRIS training and customer service support to all systems and users.
•Working closely with the IT team to ensure that all HR systems run optimally, managed correctly in terms of patches and service levels and adhered to the KCM IT Systems architecture.
•Assisting with improving coordination efforts between Payroll. Human Resources and Employees to ensure proper flow and maintenance of employee data.
MINIMUM QUALIFICATIONS AND EXPERIENCE REQUIRED FOR EFFECTIVE PERFORMANCE:
•Bachelor’s degree in computer science. Information Technology, Human Resources or related field.
•Have 5* years’ experience working on implementing and maintaining human resources information.
•Proficient in Microsoft Office Suite.
•Thorough understanding of all areas of information systems with a highly technical understanding of at least one commercial HRIS product is a must.
•The ability to troubleshoot technical issues as well as develop and implement strategies to address problem areas with information technology.
•Familiar with Human Resources Policies and procedures to ensure that the HRIS meets organisational goals.
•The perfect person for this role will also be able to handle a fast-paced work environment while being able to handle sensitive and confidential information.
HOW TO APPLY: Send your CV and motivation only, to: Vice President Human Resources and Communications at: [email protected] NB: Write ONLY the title of the position you are applying for on the subject line. A valid class B driver’s license and good driving record is a must for all positions. Due to high volume of applications received for our advertised positions, only those applications who are shortlisted will be contacted. To those applicants not shortlisted, we extend our appreciation for considering Khoemacau Copper Mining as a potential employer.
