Executive Personal Assistant – Khoemacau Copper Mining

Job Description

EXCITING OPPORTUNITY WITH KHOEMACAU COPPER MINING FOR AN EXECUTIVE PERSONAL ASSISTANT
BASIC FUNCTION OF THE POSITION:
We are seeking a highly organized and professional Executive Personal Assistant to provide comprehensive support to the CEO and the Executive team.
BATSWANA WOMEN ARE ENCOURAGED TO APPLY The position is based at the Company head office in Gaborone, however you may be transferred to the Mine Site located between Maun and Sehithwa in Ngamiland.
Preferably you will be immediately available / available at short notice.
Deadline for Submission: 29th April 2024. Please note that review of applications will begin immediately and will continue until the position is filled.

MAJOR DUTIES AND RESPONSIBILITIES:

You will be responsible for
Answering and Directing Phone Calls; Managing incoming calls, transferring calls to the right individuals or departments, and taking messages when necessary
Assisting with booking travel arrangements for employees, such as flights, hotels, and transportation.
Assisting in organizing and coordinating office events, meetings, or conferences, preparing meeting agendas, materials, and presentations as required
Attending and recording minutes during meetings as required and, ensuring timely distribution. Processing and reconciling travel and expense reports for the executive, monitoring and tracking expenses to ensure they align with the budget.
HR Support: Administratively supporting VP HR (recruiting support, documents formatting, surveys set up and other administrative tasks), drafts emails and other Khoemacau correspondence as directed.
Environment and Community: providing support to the Environment and Community team as required.
Co-ordinating the filing and update of business documentation held in hardcopy and electronically.

MINIMUM QUALIFICATIONS AND EXPERIENCE REQUIRED FOR EFFECTIVE PERFORMANCE:

Proven experience as an executive assistant, office coordinator/Manager, or administrative assistant
Five to ten years providing support for upper-level management, office coordinator/Manager, or administrative assistant.
Ability to manage complex and highly confidential information. A high degree of personal organization and self-management.
Comfortable when working to tight deadlines, and able to turn work within a short span where demands are liable to change at short notice.
Comfortable when working to tight deadlines, and able to turn work around within a short time span where demands are liable to change at short notice.