Contracts Management Administrator – Debswana Diamond Company
Job Description
Title: Contracts Management Administrator
Location:
BW
Description: Debswana Diamond Company would like to invite suitably qualified innovative, results oriented and self-driven individuals to apply for the position listed and described below and join a professional team driven by service excellence, where the demands of the business are met by encouraging team work and addressing the needs of the individual.
Purpose of the Role
To initiate, negotiate, execute and manage performance of procurement contracts for Debswana operations, to ensure availability of goods and services for production requirements in a cost effective manner (tendering to contract close-out)
Key Job Responsibilities
- Initiates, executes and issues tenders and recommends the most commercially and technically acceptable offer for adjudication by the Tender Committees.
- Assists the end users with documenting the Scope of works/services to ensure timeous delivery
- Prepares and issues tender packages/enquiries to prospective tenderers; and maintains a register of all tenders issued as well as all tender-related documents
- Completes technical adjudications with the end users/customers, and influence spend towards Citizen-owned companies
- Executes commercial adjudications of submitted tenders including clarifications of tender qualifications
- Prepares and issues a Notification of Contract Award (NOCA)/ Letter of Acceptance (LOA) on the agreed terms and conditions to the successful tenderer, and informs unsuccessful tenderers of the outcome of the adjudication by issuing regret letters
- Negotiates, establishes and manages contracts according to submitted customer requests, Negotiates the contracting terms and conditions with potential business partners
- Manages commercial terms and conditions of contracts including administering and negotiating the renewal of time based contracts where appropriate and issues amendments to contracts where required
- Executes close-out of expired contracts, within allocated areas, by ensuring that due process is followed in terms of notifying the business partner, demobilisation, final account closure and resolution of all outstanding queries
Other Job Responsibilities
- Recommends and incorporates cost saving initiatives into budgets and controls the expenditure within approved parameters
- Establishes and maintains effective relationships with all key stakeholders and partners to ensure achievement of business objectives
- Adheres to all safety health and environmental policies and procedures in areas of responsibility
Education
- Bachelors Degree in Supply Chain Management or Materials Management
Experience
5 years post qualification experience, 2 of which should be in a Contracts Administration environment
Legal Certification/Professional Registration
Technical Competencies
- Analytical skills
- Strategic Business Thinking
- Proactive Stakeholder Engagement
- Stakeholder and Communication Management
Behavioral Competencies
- (S/I)_Achievement Orientation (3)
- (S/I)_Adaptability (3)
- (S/I)_Building Partnerships (5)
- (S/I)_Concern for Safety, Health and the Environment (4)
- (S/I)_Impact & Influence (4)
- (S/I)_Innovation (3)
- (S/I)_Judgment and Decision Making (4)
- (S/I)_Planning, Coordination and Execution (2/4)
- (S/I)_Service Orientation (5)
- (S/I)_Teamwork & Collaboration (4)
Closing Date: 03 April 2023
Debswana is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Please note that we only contact shortlisted candidates.
