Admin Manager – Stanbic Bank Botswana

Job Description

We are seeking a highly capable HR & Admin Officer to join our team and provide comprehensive support to our Management Team

In this role, you will be responsible for the following

• Efficiently processing employee data,
• Keeping company policies up-to-date,
• Assisting in the hiring process.
• Employee welfare
• Custodian of the organizational culture
• Club operational functions and structure
• Develop and implement strategies,
• Foster a culture of continuous improvement
• Collaborate cross-functionality to enhance Members engagement and satisfaction
• Custodian of all agreements with third parties to ensure they are up to date

Your exceptional organizational skills and familiarity with HR functions, Admin functions and Health and Safety will contribute to the smooth running of the club.

Your attention to detail and ability to handle confidential information will be key.

Responsibilities

• Maintaining physical and digital personnel records
• Keep internal databases for Employees, Members and other records up to date
• Supervise, monitor and manage overtime worked
• Gather payroll data like bank accounts, overtime, leave days and days worked
• Schedule job interviews and contact candidates as needed
• Prepare reports and presentations when required on areas of your responsibility
• Develop training and onboarding material
• Respond to employees’ questions about benefits, performance contracts and health and safety issues
• Plan adequate resourcing of all departments at all times
• Act as a consultant to managers and staff regarding policies and procedures.
• Promote a positive, diverse, and inclusive corporate culture aligned with company values
• Review existing policies and measures and update according to constitution and legislation
• Inspect premises and the work of personnel to identify issues or non-conformity (e.g. not using protective equipment)
• Oversee installations, maintenance, safe disposal of unused materials and substances etc.
• Stop any unsafe acts or processes that seem dangerous or unhealthy to both employees and members
• Record and investigate incidents to determine causes and handle worker’s compensation claims
• Prepare incident reports on occurrences and provide statistical information to Club management

Requirements and skills

• A Degree in Human resources or relevant field
• Work experience as an HR & Admin Officer or a similar role
• Basic knowledge of Botswana labor laws and legislation
• Strong leadership capability in building and managing high-performing teams
• Empathy for members combined with a passion for revenue growth
• Excellent collaboration skills with cross-functional teams
• Highly organized with strong written and verbal communication abilities
• In depth knowledge of legislation on Health and safety procedures
• Knowledge of potentially hazardous materials or practices
• Experience in writing reports and policies for health and safety
• Certificate in occupational health and safety