Admin Assistant – Pulamed

Job Description

As part of the Administration team, the Admin Assistant will be the first point of contact for our organisation, provide organisational and clerical support to ensure smooth office operations, including managing schedules, handling Administration Department reception documents, and assisting with various organisational activities. The Admin Assistant is responsible for the

• Being the initial point of contact for all visitors and clients, directing them appropriately and providing information about Pulamed products & services.
• Handling inbound and outbound calls, emails, and other forms of communication, ensuring efficient flow of information flow.
• Assisting with tasks such as filing, typing, copying, scanning and other general office duties.
• Scheduling meetings, appointments, travel, and arrangements for staff, as needed.
• Ensuring the reception area is well-stocked and welcoming.
• Monitoring and ordering office supplies as needed, and ensure.
• Scheduling and planning for various Fund activities as required.
• Arrange internal and external appointments as per the needs of the business.
• Manage efficient room bookings.
• Maintain office security by following safety procedures and controlling access via the reception desk.
• Any other ancillary tasks as may be assigned.

Education:

• A Diploma in Customer Service, Secretarial Services, Front Desk Services or equivalent qualification.

Experience:

• Minimum of three (3) years’ experience in a clerical environment i.e. proven work experience as a Receptionist, Front Office Representative or similar role.
• Must have a Class B Driver’s license.
• Strong knowledge of office procedures.
• Proven experience as an Admin Assistant or in a fast-paced office environment.
• Must be of a fast job with excellent multi-tasking abilities.
• Detail oriented team member having great attitude for further training.

Skills & Competencies:

• Excellent verbal and written communication skills.
• Customer Service.
• Computer Literacy.
• Professional attitude & appearance.
• Team oriented.
• Multitasking and time-management skills, with the ability to prioritise tasks.