Project Administrator – AECI Mining

Job Description

Job Purpose

To provide professional project planning, scheduling, coordination, and administrative support services to ensure projects are executed efficiently, resources are effectively utilized, milestones are achieved, and project information is accurately maintained and communicated to stakeholders.

Key Responsibilities

• Develop, maintain, and update integrated project schedules.
• Establish project baselines and monitor schedule performance.
• Track project milestones, deliverables, and critical-path activities.
• Coordinate resource-loading and capacity planning activities.
• Identify schedule risks, delays, and constraints and recommend mitigation actions.
• Support shutdown, commissioning, and implementation planning activities.
• Ensure alignment between project objectives, work breakdown structures (WBS), and schedules.
• Coordinate activities across engineering, procurement, construction, and operational teams.
• Monitor progress against approved schedules and action plans.
• Facilitate project review meetings and planning sessions.
• Track action items and ensure timely close-out.
• Coordinate contractor and stakeholder interfaces to ensure schedule alignment.
• Assist project managers in managing multiple concurrent projects.
• Maintain project documentation and records.
• Manage project filing systems and document repositories.
• Control revisions of project documents and drawings.
• Maintain project registers, including risk, issue, change, and action registers.
• Ensure all project records are accurate, complete, and audit-ready.
• Support governance, compliance, and management of change (MOC) processes.
• Prepare weekly and monthly project progress reports.
• Develop schedule performance metrics and dashboards.
• Analyse schedule variances and trends.
• Monitor project KPIs and provide performance insights.
• Prepare management presentations and project status updates.
• Communicate schedule changes, risks, and recovery plans to stakeholders.
• Monitor project risks and schedule impacts.
• Track mitigation actions and escalation requirements.
• Support compliance with governance frameworks and project management standards.
• Assist in project audits and assurance reviews.
• Ensure project controls processes are consistently applied.
• Act as the coordination point between project stakeholders.
• Ensure effective communication across project teams.
• Support project governance reviews and reporting requirements.
• Facilitate information sharing to ensure alignment on project priorities and schedules.
• Build strong working relationships with internal and external stakeholders.
• Capture lessons learned and project close-out information.
• Maintain historical project data and schedule records.
• Support continuous improvement initiatives.
• Preserve project documentation for future reference and operational handover.

Requirements

• Diploma in Project Management, Engineering, Construction Management, Business Administration, Supply Chain, or related field.
• Project Management certification (PMP, CAPM, PRINCE2, PMD Pro, or equivalent) advantageous.
• Primavera P6 or Microsoft Project certification advantageous.

How to Apply

To apply, please visit: jobs.aeciworld.com (REF Code: 1882)

Closing Date: 2026-10-09